We are looking for a proactive and detail-oriented candidate to manage day-to-day office administration and support HR operations. The ideal candidate will ensure smooth office functioning, effective vendor coordination, and timely execution of operational tasks.

The core responsibilities for the job include the following:

Office and Administration:

• Manage day-to-day office operations and ensure a well-organized workplace.
• Coordinate with vendors for office supplies, housekeeping, security, IT, food services, and maintenance.
• Handle vendor negotiations, service agreements, renewals, and cost optimization.
• Raise purchase requests, track invoices, and ensure timely payments in coordination with the finance team.
• Manage office assets, inventory, and documentation.
  Support office moves, repairs, and administrative projects as needed.

Vendor Management and Finance Coordination:

• Liaise with vendors for quotations, contracts, renewals, and service-level issues.
• Process invoices and track payments; follow up with finance for closures.
• Manage employee reimbursements and ensure adherence to company policies.
• Maintain accurate records related to vendors, invoices, and expenses.

Requirements:

• Bachelor's degree in business administration or a related field.
• 5+ years of experience in facility operations/office administration/community management
• Strong vendor coordination and negotiation skills.
• Basic understanding of invoicing, reimbursements, and expense tracking.
• Good working knowledge of MS Excel, Google Workspace, and HR tools.
• Strong organisational and multitasking abilities.
• Clear communication skills and a problem-solving mindset.

We're Looking For:

• Someone who takes ownership and can manage tasks independently.
• Detail-oriented, able to juggle multiple priorities.
• Comfortable working with cross-functional teams (HR, Finance, Admin).
• Reliable, approachable, and solution-focused.